ERP Features For Non Profits

Innovate Stewardship of Funds

NetSuite delivers an auditable and comprehensive fund accounting framework that allows your nonprofit to manage diverse revenue streams, correlate fund sources to associated expense transactions, and efficiently manage fund restrictions and grant requirements. NetSuite's out-of-the-box solution automates FASB compliance with a streamlined Chart of Accounts using predefined GL custom segments to create unparalleled visibility into cash flow, fund balances, restricted revenue, functional expenses, grant activity and performance metrics.

• Track and manage diverse funds by relevant and associated segments.
• Manage resourcing by restriction, and report expenses against programs or grants to transparently show where funds are spent in real-time, at any time.
• Create FASB reports—Statement of Functional Expenses, Statement of Activity, Cash Flow, Statement of Functional Expenses—on the fly.
• Tag and report by Revenue Type, Subtype, Restriction, or any other segment with or without GL impact on the line level for data entry and FASB compliant reporting.
• Track a matrix of relationships between multiple revenue sources and multiple segment dimensions and geographic regions.
• Create unlimited GL segment code combinations for accurate and easy data entry.

Automated Grant Life Cycle

NetSuite's grant accounting elevates efficiency and visibility into the grant lifecycle with the ability to track terms and conditions, track many projects to many grants, automate time and expense management for billable and nonbillable transactions, and manage expenses across multiple years. Grants in NetSuite maintain all relevant milestones so that vital information is in a single unified system.

• Projects link back to grant records to automate time and expense tracking for billable and nonbillable transactions over the life of the grant.
• Many projects and funds can correlate to many grants.
• Dashboards provide drill-down reporting into all grant-related transactions, including journal entries, vendor bills and expense reports.
• Track all expenses, vendors, subcontractors, employees associated to an event, conference, and fundraiser.
• Manage Internal projects with time, expenses and scheduled tasks.
• One system manages donor/grantor/funder/funding source data from receivables and revenue transactions, which simplifies A/R aging, financial reporting, metrics and reconciliation.
• Simple setup of GL segment combination codes to automate data entry of transactions against a grant. Easily identify and tag restricted revenue transactions associated with donations/grants/awards.
• Complete visibility of revenue to date and invoicing requirements by funder and grant/award requirements.
• Billing Schedules setup within NetSuite to bill grants automatically. Alerts can be setup to notify accounting staff to invoice on specific dates.
• Reports and Searches can have date or period filters for invoicing requirements by funder or grant.

FASB Compliance with Ease

Eliminate guesswork, and manual export and manipulation of data by your external consulting team. With NetSuite, it's “done for you” with built-in FASB-defined reporting based on custom GL Segments and a template UCOA approved Chart of Accounts mapped closely to Form 990 line items, customisable by you.

• Statement of Financial Position
  Modified Balance Sheet to meet FASB financial reporting requirements.
• Statement of Functional Expenses
  Reports all expenses broken down by "Program Services", "Management and General" and "Fundraising," as required by FASB.
• Statement of Cash Flow
  Cash flow from inflows and outflows resulting from the unrestricted and temporarily restricted funding.
• Statement of Activities
  Revenue Report for Restricted Funds to support Statement of Activity. Lists all revenue transactions by account and fund.
• Supporting FASB Activity Report by Program/Fund
  Revenue Report for Restricted Funds to support Statement of Activity. Lists all revenue transactions by fund/program segment.
• Grant Statement of Activity
  A combined Statement of Revenues and Expenditures which includes the Net Asset categorisations, can be filtered for a single grant or provide a comparative view of all grants.

Unparalleled Financial Transparency

Simplify your Chart of Accounts using predefined GL custom segments (dimensions) to eliminate long, error-prone account code strings, and achieve complete visibility into the source and use of funds. Financial segmentation reduces the complexity and bloat of a traditional chart of accounts, while expanding reporting functionality and analytics.

NetSuite comes out of the box with 12 segments to code expense and revenue transactions. Custom segments allow you to restrict funds based on time or donor intent, classify revenue streams, track functional expense categories, designate funds to a specific program, and beyond. The result is unprecedented stewardship of funds with customisable FASB compliant reporting, dashboards and role-based KPIS available to staff, management and leadership teams.

Don't see a segment that matches what your organisation needs to track? Segments can also be created by you, to exactly match your business need.

• Track diverse revenue streams such as grants, cash donations, pledges, gifts in-kind, services and ticket sales.
• Correlate revenue to associated expense transactions to clearly show where funds are spent in real-time, at any time.
• Code revenue and expense transactions at the transaction line level to provide visibility, control and stewardship of the funds received from diverse funding sources and revenue types.
• Projects track scheduled tasks, time, percentage of completion, and expenses on grants and programs.
• Track a matrix of relationships between multiple revenue sources, multiple segment dimensions and geographic regions.
• Create unlimited GL segment code combinations for accurate and easy data entry; and gain unparalleled visibility into fund balances and performance metrics.
• Use the 12 predefined segments, or create your own to match your unique business needs.

Reporting Metrics that Matter

Nonprofit Dashboards, Key Performance Indicators, Analytics and Reporting

• Facilitate timely identification of successes, issues and gaps with pre-built dashboards for CEO, Controller, CFO, Program, Development and Grants Managers.
• Align KPIs across the organisation using Charity Navigator recommended scorecards for Fundraising Efficiency, Program Efficiency, Administrative Ratio, Fundraising Ratio, Cash Flow to Total Debt, Contributions Ratio and more.
• Confidently compliant – create FASB reports—Statement of Functional Expenses, Statement of Activity, Cash Flow, Statement of Functional Expenses—on the fly.
• Harmonise fundraising and finance reporting in one system with built-in fundraising reports such as Top Donor Reports, 'Last Year But Unfortunately Not This Year' and 'Some Year But Unfortunately Not This Year'.
• Ground decisions in concrete data with over 250 pre-built yet customisable nonprofit reports, searches, KPIs and dashboards.

Excellence in Performance Measurement

KPI Scorecard

The watchdog agency Charity Navigator recommends to closely monitor functional expenses to demonstrate commitment to funding programs and services in an efficient way.

With NetSuite's built in scorecard, you can align definitions of success across the organisation using Charity Navigator recommended governance metrics for Fundraising Efficiency, Program Efficiency, Administrative Ratio, Fundraising Ratio, Cash Flow to Total Debt, and Contributions Ratio.

Gain Complete Visibility into Spend

Spend Management

• From acquisition through payment, automate the complete procurement process for goods and services.
• Establish budget and spend controls to ensure compliance with policies.
• Gain real-time visibility into the spending trends across your organisation.
• Effectively track and manage detailed costs associated with grants and funds.
• Tie time and expenses back to one or more sources of funds; manage grants over multiple years.
• Multi-level approval processes to facilitate grant and fund/program management and ensure expenses stay within organisational policies.
• Procurement dashboard and email alerts to ensure purchases are completed and paid on time.
• Allocation schedules for spreading direct/indirect expenses across grant and fund/programs.
• Pre-defined expense or fixed asset accounts, as well as default billing schedule or amortisation templates.
• Ability to track and monitor inventory.

Constituent & Financial Acuity

CRM & Fundraising Operations

• Track individuals, organisations, households, relationships and multiple revenue streams.
• Manage all financial transactions in a single, unified set of tools.
• Build bridges between systems: NetSuite integrates constituent and transactional data with external systems.
• Manage and cultivate important relationships with a 360-degree view of all constituents.
• Establish customised workflows and processes to match the needs of your organisation.
• Track actions, send emails, segment constituents.
• Build collaborative insight: generate fundraising and finance reports in one system.

Expand Your Mission in the Cloud Globally

NetSuite Cloud: OneWorld

• You're in the hands of a leader: NetSuite was born and bred in the cloud.
• Run nonprofits IT operations with a browser and an internet connection.
• Confidence: Applications, operating systems, servers and network switches all managed by NetSuite.
• Security: Uptime, application maintenance, disaster recovery and system upgrades.
• Perfect for distributed workforce: Ease of access at any time, and from anywhere.
• Manage your affiliate or global nonprofit across multiple locations.
• Visibility into every aspect of your multinational or affiliate organisation, even with multiple languages and currencies, including forecasts and campaigns.
• Adjust for currency, taxation and legal compliance differences at the local level, with regional and global consolidation and rollup.